The activities of Bath Astronomers are run by the members for the general public and other members. To maintain this support and make it as effective as possible, we have a small group of members who coordinate things and give extra time and effort to help ensure introductions to and experiences of practical amateur astronomy are as rewarding as possible.
| Name | Role(s) | All about… |
 Simon Holbeche | Chairperson (External Comms Coordinator). Membership Sec, Outreach and Safeguarding Coordinator, Monthly Talks Coordinator, Mobile Planetarium Coordinator | Simon got his first telescope at the age of 9. He spent two years in the garden trying to use it until he joined Guildford Astronomical Society and had an epiphany, you get the best from your telescope if you share your experiences. 46 years later he’s still actively observing, building astro gadgets and passionate about getting people to look up. |
 Martin Farrell | Secretary Loan Equipment Coordinator | |
 Luke John Emmett | Social Media Coordinator | |
 Mia Martell | Social Sec | |
 Rachel Churchill | Treasurer | |
 Prim Pike | ||
| Vacancy | Newsletter Coordinator | |
| Vacancy | Observing Coordinator | |
| Vacancy | Web Site Coordinator | |
| Vacancy | Young Person’s Sec |
The Society is registered with the Charity Commission for England and Wales. It is a Charitable Incorporated Organisation (CIO) and is registered number 1215572. The Trustees are:
- Jonathan Hall
- Martin Farrell
- Simon Holbeche
The Society has a written constitution to assist in its operation and to guide its activities. It also has the following policies:
Roles to volunteer for
| Chairperson | The Chairperson leads the coordination team and general meetings and ensures the team and society operates in accordance with the constitution. They chair meetings unless the role is delegated and ensure meetings are planned with agenda, are executed efficiently, and that a good record is kept of the meeting and matters arising. |
| Secretary | The Secretary organises the meetings of the coordination team and manages correspondence to the team and members alike. They record the discussions and activities of the team and distribute. The Secretary receives and responds to Bath Astronomers correspondence via letter, email and Messenger/Facebook and keeps members of the coordination team advised. |
| Treasurer | The Treasurer looks after the in and outs of money into the bank for Bath Astronomers. They ensure the accounts are kept appropriately and are available for audit. They use the Zoho accounting tool and access Metrobank, Paypal and Stripe records to the financial position is understood. They produced monthly reports and give the annual summary at the Annual General Meeting. |
| Social Sec | The Social Sec coordinates the organisation, promotion and running of various non-observing events throughout the year for members and the public. |
| Membership Sec | The Membership Sec maintains the membership records using the system supplied by membermojo and looks after new members and those renewing to make the experience as painless and as rewarding as possible. |
| Young Persons Sec | The Young Persons Sec is a focal point for young people within the organisation and ensures their views are represented. They’ll work with other coordination team members to create events and activities specifically for 18 years and under. |
| Monthly Talks Coordinator | They plan and co-ordinate monthly lecture programme and venues. They contact prospect speakers and ensure all details including expenses are sorted. They decise and execute an annual programme comprising at least 9 speakers. |
| Newsletter Coordinator | The Newsletter Coordinator is the editor of the Society’s internal written comms. They request articles from members and compile them into an offering the Coordination Team confirm is of suitable quality for distribution to members. The offering can be monthly or less frequent. |
| Social Media Coordinator | The Social Media Coordinator ensures that Bath Astronomers have a social media presence across multiple platforms that is fresh and up to date and engages and shares appropriate posts. |
| Web Site Coordinator | The Web Site Coordinator ensures the bathastronomers.org.uk web site and its subdomains are up to date and contain relevant information for visitors and prospective members. The role includes management of the WordPress sites and email forwarders. |
| Loan Equipment Coordinator | The Loan Equipment Coordinator keeps all loan equipment securely and fixes any issues with the equipment including servicing. They respond to requests for loan equipment from the web site and liase with the loanee on drop-off and return logistics. They advise if a member has not returned or has damaged equipment. |
| Outreach and Safeguarding Coordinator | They perform the duties of the Child Protection Responsible Officer on behalf of Bath Astronomers to ensure all our activities are safe and fun. |
| Observing Coordinator | The Observing Coordinator organising regular opportunities for members and the general public to go stargazing with Bath Astronomers. |
| External Comms Coordinator | They liaise with other organisations and groups such as the Herschel Society and Bath Preservation Trust to coordinate activities, events and projects. |
| Mobile Planetarium Coordinator | The Planetarium Coordinator maintains the planetarium equipment so it is immediately serviceable and safe to use e.g. PAT testing. They ensure workstations and laptops are up to date with security patches and work prior to events. They service the mobile dome to fix defects. |